Current Events – TUESDAY, May 23th, 2017

HR Automation Seminar: Document Scanning, Applicant Tracking and Employee Onboarding
 Schedule
  • Breakfast and Registration: 9:00AM – 9:30AM
  • Introduction into Document Management: 9:30-10:00
  • Scanning and HR Compliance: 10:00 – 10:30
  • Applicant Tracking and Onboarding: 10:30 – 11:00
  • Presentation by Cultural Chemistry: HR Best Practices: 11:00 – 12:00
  • Lunch and Solution Showcase: 12:00 – 1:00
Learn About:
  • How to back file scan your employee files with barcodes
  • How to secure and audit HR documents and HIPAA compliant data repository
  • Automating applicant data entry using online web forms for HR on-boarding and applicant tracking
  • Augmenting the process with mobile and picture scanning to support followup documentation like ID verification, resumes, drivers licenses or any type of documentation from any device
  • Reduction in paper by enabling ESIGN compliant wet signatures
  • Enabling geo-track auditing by physical location and IP address of submission location to ensure employees are where they say they are
  • Data integration with HRIS and payroll systems
  • How to secure documents to ensure compliance using custom security classes to for medical, pay and review documents by role and/or user/group
When and Where?
TUESDAY, May 23rd, 2017 – 9AM to 12PM

Manchester Hilton Garden Inn
Board Room
101 South Commercial Street, Manchester, NH 03101
Register: https://pifhrseminar.eventbrite.com
Benefits of PIF HR Solutions
Reduce data entry labor costs.
Get visibility into your hiring process.
Manage your HR paperwork and electronic content in one spot.
Back file scan your terminated employee records
Manage proper HR retention periods
Get compliant!

Past Events

Product Brochures | Agenda PDF | End User Session | Admin Session

Thank you for attending our customer educational event on 3/21/2017

Hear what our customer had to say about it!

“It was great to network with others at various stages of Eclipse usage as well as meeting the faces behind the voices of the team.”
-Living Innovations

“Thank you for the educational experience. I would look forward to attending another event in the future.”
-SAU83

“…it was an entertaining and fun learning experience. the speakers were friendly, funny and informative. really good seminar! didn’t even once struggle to stay awake! (that’s a huge departure from the other seminars I’ve attended) A+. Great job!
-Haleys Metal

“Thank you for the opportunity. The event was fantastic and very informative!”
-Moore Service Center

“Overall I thought the seminar was great! The instructors where very informative and funny! Not boring at all which is a huge plus!”
-Mawn & Mawn

“The individual areas set up outside the lecture hall was very helpful to reach out to a PIF Tech employee or vendor with my individual questions.”
-Perkins School

Customer Educational Event – 3/21/17

Sponsored by: PiF Technologies Partner - Panasonic

Many of our customers who have purchased docSTAR eclipse or were converted from legacy docSTAR have asked for additional training. As an additional benefit to your annual softcare contract, join fellow docSTAR users for this two session, single day event. Learn how to use, manage and support your docSTAR system as well as learn best practices from PIF and other customers with similar business processes.

WHERE?

Manchester Country Club
180 S River Rd, Bedford, NH 03110
603-622-2122

WHEN?

TUESDAY, March 21st, 2017
Registration and Hot Breakfast: starting at 8:15AM
Session #1: End User Product Education (9:00AM – 12:00PM)
Buffet Lunch: 12:00-1:15PM
Session #2: Administrative Education (1:15PM – 4:15PM)
Register: https://www.eventbrite.com/e/pif-docstar-eclipse-education-tickets-31929029587

End User Education: 9:00 – 12:00
Welcome 9:00 – 9:10
Introduction of eclipse 9:10 – 9:20
Retrieve 9:20 – 9:40
Edit 9:40 – 10:05
Break – Contest 10:05 – 10:15
Output 10:15 – 10:25
Capture/Indexing 10:25 – 11:05
Workflow 11:05 – 11:35
Eclipse Client 11:35 – 11:50
Break for Lunch – Contest 11:50 – 12:00
Administration Education: 1:15 – 4:15
Welcome 1:15 – 1:25
Manage 1:25 – 1:45
Licensing 1:45 – 2:15
Break – Contest 2:15 – 2:25
Process 2:25 – 3:00
Workflow 3:00 – 3:30
System Settings 3:30 – 3:40
IT Administration 3:40 – 4:10
Break -Contest 4:10 – 4:20

Topic/Subject Time/Length
End User Education 9:00 – 12:00
Introduction to eclipse

•        Logging into Eclipse & how to navigate to program
•        Eclipse user interface
o   Navigation panel (folders, inboxes and alerts)
o   Ribbon bar – retrieve, capture and workflow

5m
Retrieve

o   How to create a saved search
o   How to use search bar and associated syntax
o   Use of wild cards
o   Results grid
§  Sorting
§  Column selector
§  Global replace
§  ACTIONS available within results grid
·        Export to CSV
·        Merge
·        Save a copy
o   Related Documents
o   Selecting multiple documents to view or index
o   User preferences – retrieve specific options

20m
Edit

§  Annotations
·        Permissions required
·        Redactions
·        Rotating
§  Modify Security at document level
§  Page Options
·        Scan – add, replace or insert page
·        Delete
·        Burst Content Item
·        Split Item
·        Reorder
§  Set Page Start
§  Move to
§  Delete
§  View Native
§  Requeue Imaging
§  Document History Panel

25m
BREAK – CONTEST 10m
Output

•        Revision Control
o   Check-in/out process
o   Promote previous versions
o   What permissions are required for versioning?
o   Using Microsoft Office for Check-In process
o   Version Control panel and ACTION menu item
o   Draft vs Published
§ Draft owner
•        Email & Print filed documents
o   Attaching document in 4 file formats (zip, pdf, TIF or native)
o   Include annotation and redactions
o   Email internal hyperlink
o   Email external link
o   Password protect
o   Using SMTP or Outlook to send
•        Save a Copy (Export)
o   Importance of title

10m
Capture

•        Desktop Scan
o   Using client app for connecting to local scanner
o   Separation settings
o   Scan settings – dpi/resolution, type (b/w, color, greyscale), auto size detection
o   Use of workflow and Content Types
•        Import of ad-hoc electronic documents
o   Client app for selecting multiple files through Browse
o   Auto view

Indexing
§  Content Fields
·        Manual entry
·        Moving fields around in Content Fields
§  Lasso OCR
§  Zone OCR
·        Configure within Content Type builder when inside document viewer
·        OCR workflow step, Get Region
§  Full text content searching
·        Show Hits
·        Show Document Text

40m
Workflow

o   Workflow ribbon bar item
o   What is Work Items?
o   What is Approval Requests?
o   What is Dashboard?
o   Creating ad-hoc/built-in Workflows
§  Set Due Date
§  Request Approval
·        “Approvals” panel
o   Reset, remove and assign workflows
o   Chat window
o   User preferences for workflow
§  Submission button action

10m
Eclipse Client

§  Print Driver
§  Microsoft Office Connector for Eclipse
§  Batch Import
·        Where to configure batch import
·        How to set timer for pickup of documents on timed basis
·        Email monitoring
·        Desktop drag n’ drop functionality
§  Kiosk Mode

15m
BREAK – CONTEST 10m
BREAK for Lunch 12:15 – 1:15

Administration Education 1:15 – 4:15
Manage

•        Users / Groups
o   Authentication providers. Configuring LDAP or SAML.
o   Admin rights – description of each feature access permission
•        Security Classes*
•        Password management
•        Buzz Space
o   Creating HTML content in Buzz space
o   Multiple Buzz spaces
•        Stamps
o   Creating image and text stamps
•        Index
o   Where is the document index stored?
o   Apache Tomcat windows service for SOLR
o   Reindexing database index for keyword searching

20m
Licensing

•        Review licensing configuration – where to review enabled/disabled licensing
•        Audit Trail
•        Recycle bin
•        Distributed Queue
•        Client application
o   Where to find executable
o   How to configure scanner
o   Batch importing
o   Import errors
o   Module installation

30m
BREAK – CONTEST 10m
Process

•        Content Type builder
o   Parameters
§ Related document linking
§ Eye – show/hide fields
§ ZONE OCR templating while in Document Viewer
o   Fields
§ Data Type options
§ Formats
o   Field Groups
§ Line Item tabular data
o   Lists – how to create drop down lists and associate with field
•        DataLink
o   Populating drop down lists via data link

35m
Workflow

•        Workflow Designer
o   How to create new workflows
§ One step vs multi-step workflows
§ Building workflow logic – order of functions, one or multiple actions within a step
o   High level overview of the 73 functions and most commonly used functions
o   Explain the difference between client, user initiated and system triggered workflows
o   Inputs and Outputs
o   System variables (e.g. $Text, $Assignee)
•        The difference between legacy docSTAR template vs eclipse Content Types and Workflows
•        Records Management
o   Creating record categories
o   Record freeze/unfreeze

25m
System Settings

•        IP Restrictions
•        System Settings – configuration settings and defaults

5m
BREAK – CONTEST 10m
IT Administrator

•        Eclipse setup and installation executable
o   Upgrading and installing eclipse
o   Changing mail and server settings
•        Window Services – what each eclipse window service
o   Automation Service
o   Database Maintenance
o   Distributed Queue Monitor
o   Import Job Maintenance
o   LDAP Monitor Service
o   License Monitor Service
o   Records Management Service
o   Schedule
o   Workflow Management
•        Cloud backup
o   Desktop Cloudberry application
o   Changing frequency of backup

30m