PiF Technologies creates customized document management solutions for municipal and state governments and commissions. Our solutions scan, index, store and manage critical paper and electronic documents. Our solutions have everything you need to manage your organization’s paper and electronic documents, whether they be contracts, permits, user guides, HR materials or invoices. Let us help you scan, import, index and find all of your document with a DocStar document management solution.

Core Business Application Integrations

We create solutions tightly integrated with your core business systems allowing you to enter your documents and data in one step while storing them in the document management system. DocStar can be integrated with any MS SQL/OBDC compliant systems including Munis, Cody Systems, ESRI ArcGIS

Customers

municipal_-customers

Features

    • Capture, store and distribute documents into one central document repository
    • Intelligent data capture
      • Import from external sources – scan, fax, email, printer, hard drive
      • Full text OCR
      • Indexing and Tagging
      • Barcode recognition
      • Link related documents
    • Search and Retrieval
      • Instant document retrieval
      • Full text searching
      • Field and meta data searching
      • Boolean Search
      • Document Previews
      • Hotkey access within your core business system
    • Workflow automation
      • Content collaboration
      • Automate tasks for contract management and approval
      • Pre-define documentation requirements, approval steps and due dates
      • Collaborative workflows include alerts, approvals, reporting and annotation
      • Distribute documents for approvals
      • Create document checklists to identify missing documents quickly
      • Exception Support
    • Compliance
      • Version control
      • Audit Trails
      • Data Redaction
      • Record Retention Management
      • Litigation Hold Support
      • Time and Date Stamp
      • Electronic Signature
      • Native File Support
    • Security
      • Active Directory/LDAP single sign on
      • Access management for security compliance
      • Version control and audit trails
      • Document authentication
      • Segregated and secured personnel folders
    • Disaster Recovery
      • Encrypted back-up
      • Secure SSL Document Upload
      • Daily Back-up
      • Redundant Data Center
      • Recovery within 48 hours

Benefits

      • Instant document retrieval
      • Reduce physical storage costs
      • Reduce manual data entry errors
      • Data privacy compliance
      • Rapid deployment
      • Regulatory Compliance:  HIPAA, DOT
      • Business system integration

Solutions