Efficiently managing your engineering, manufacturing and quality control departments can be a source of competitive advantage for every company. All engineering, production and quality control departments are driven by common administrative functions that rely heavily on document intensive processes as well as standardized routines that include communication with state and federal agencies as well as third parties. PiF Technologies implements solutions that automate the process of collecting, capturing and storing engineering, production and quality control documents while maintaining regulatory compliance. Never lose or misplace a file again.

All of your files can be quickly captured, processed and securely stored in a central document repository allowing authorized employees to instantly search and retrieve them. Related documents can be linked providing instant access from other related documents. Tasks are routed through workflow according to your defined business rules, user roles and access rights. All of the steps in your processes can be automated to reduce dependence on time intensive manual entry and approval processes. A secure web-based interface provides access to documents from anywhere in the world, at any time.

Features

  • Scan, fax, email and import documents into one central document repository
  • Intelligent data capture
    • Capture, store, distribute and track production and control record
    • Capture, store and link training records, certifications and licenses
    • Capture and route CAPA records
  • Customized workflow automation
    • Automate tasks for sales order processing
    • Pre-define documentation requirements, approval steps and due dates
    • Collaborative workflows include alerts, approvals, reporting and annotation
    • Distribute documents for approvals
    • Identify missing documents quickly
    • Build workflows linking documents to make audit management easier
  • Search and retrieval
    • Full text OCR and document indexing
    • Real-time search and retrieval: retrieve any document instantly
    • Instant hotkey access within your QMS/BOM/MRP/ERP systems
  • Security
    • Access management for security compliance
    • Version control and audit trails
    • Document authentication
    • Segregated and secured personnel folders
    • Native file support
  • Document management and retention policies
  • Quick and easy ISO, ANSI, ITAR, FDA, ISO, GMP audit management
  • Disaster recovery

Improve Quality Control Department Productivity and Service Delivery

Employees get what they need faster and quality control remains in full compliance with company policies and state and federal regulations. Free your staff to focus on more valuable tasks and never lose or misplace a file again.

  • Enter documents into collaborative processing workflows that include alerts, approvals, reporting and multiple one-click rubber stamps
  • Easy one-click access to supporting documentation based on the document currently being viewed with a new related document display
  • Access all your documents instantly while in your main line of business application through a simple hotkey
  • Pre-define, automate, and enforce your document driven processes and include automated due date creation, automated alerts via docSTAR and email, require certain documents and approvals, and provide business insight into your document workflows in real-time

Reduce Quality Control Department Costs

  • Eliminate physical storage costs
  • Reduce labor costs associated with physical storage, filing and regulatory compliance
  • Assign employees to higher value activities

Regulatory Compliance

  • ISO 9000, QSO 9000, FDA, OSHA, DOT, FDC, ITAR and more
  • Store permits, certifications, licenses, MSDS, production and control records, lab records, CAPA records, ITAR records 

Integrate With Your EQMS, BOM and ERP Systems

We create solutions tightly integrated with the leading EQMS, BOM and MRP/ERP solutions allowing you to enter your documents and data in one step while storing them in the document management system.  docSTAR can be integrated with any MS SQL/OBDC compliant systems including Microsoft Dynamics, System I (formerly AS/400), Sage, NetSuite, Epicor and more.

  • Automate document retention

Customers

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“In manufacturing, they had several file drawers of paper.  They get daily shipments of product coming in the door. All of those shipments have packing slips, which used to accumulate in a file drawer. You may or may not have been able to find something back there; now all of that is stored electronically. Today, packing slips and other papers are scanned and tracked, and can be retrieved with a couple of clicks, if needed. Our quality department stores production data, process sheets, first article inspections, damage material reports, inspection reports and process change history reports in the system. This equates to more than $13,000 in annual savings, and the ability to actually locate the documents is priceless!”

Gary DeGroat, Chief Financial Officer