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PiF Technologies creates customized document management solutions for municipal and state governments and commissions.

Our solutions scan, index, store and manage critical paper and electronic documents, whether they be contracts, permits, plots, user guides, HR materials or invoices. Let us help you comply with Freedom of Information ACT with a secure online repository.

Document Management System Features

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Intelligent Data Capture

  • Import from external sources
    • scan, fax, email, printer, hard drive
  • Full text OCR
  • Indexing and Tagging
  • Barcode recognition
  • Link related documents
8

Search & Retrieval

  • Instant document retrieval
  • Full text searching
  • Field and meta data searching
  • Boolean Search
  • Document Previews
  • Hotkey access within your core business system
9

Workflow Automation

  • Content collaboration
  • Automate tasks 
  • Pre-define documentation requirements, approval steps, and due dates
  • Collaborative workflows include alerts, approvals, reporting and annotation
  • Distribute documents 
10

Compliance

  • Version control
  • Audit Trails
  • Data Redaction
  • Record Retention Management
  • Litigation Hold Support
  • Time and Date Stamp
  • Electronic Signature
  • Native File Support
11

Security

  • Active Directory/LDAP single sign on
  • Access management for security compliance
  • Version control and audit trails
  • Document authentication
  • Segregated and secured personnel folders
12

Disaster Recovery

  • Encrypted back-up
  • Secure SSL Document Upload
  • Daily Back-up
  • Redundant Data Center
  • Recovery within 48 hours

Benefits

- Instant document retrieval

- Reduce physical storage costs

- Reduce manual data entry errors

- Data privacy compliance

- Business system integration

- Rapid deployment

- Regulatory Compliance

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Customers like you

We work well with others

We create solutions tightly integrated with your core business systems allowing you to enter your documents and data in one step while storing them in the document management system. DocStar can be integrated with any MS SQL/OBDC compliant systems including Munis, Cody Systems, ESRI ArcGIS.

Learn more about our other solutions

ECM

What are the Benefits of Digital Document Management?

The global pandemic forced many companies to reevaluate their priorities in order to adapt to an unprecedented, changing world. Many discovered a need to invest in Document Management Systems in order to keep their businesses on track as their staff

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workflow automation

All About Advanced Workflows

For organizations that have established an effective document management process, often the next natural step is automating additional tasks through workflows. Workflows are specific to the organization using them, and you may be unsure of how they work and the

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electronic forms

6 Unique Uses for Web Forms

Your organization has already committed to reducing your reliance on paper in many of your business processes through your ECM. Did you know that web forms can take that a step further? There are plenty of reasons to utilize web forms.

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