PiF Technologies creates customized document management solutions for municipal and state governments and commissions.

Our solutions scan, index, store and manage critical paper and electronic documents, whether they be contracts, permits, plots, user guides, HR materials or invoices. Let us help you comply with Freedom of Information ACT with a secure online repository.

Document Management System Features


Intelligent Data Capture

  • Import from external sources
    • scan, fax, email, printer, hard drive
  • Full text OCR
  • Indexing and Tagging
  • Barcode recognition
  • Link related documents

Search & Retrieval

  • Instant document retrieval
  • Full text searching
  • Field and meta data searching
  • Boolean Search
  • Document Previews
  • Hotkey access within your core business system

Workflow Automation

  • Content collaboration
  • Automate tasks 
  • Pre-define documentation requirements, approval steps, and due dates
  • Collaborative workflows include alerts, approvals, reporting and annotation
  • Distribute documents 


  • Version control
  • Audit Trails
  • Data Redaction
  • Record Retention Management
  • Litigation Hold Support
  • Time and Date Stamp
  • Electronic Signature
  • Native File Support


  • Active Directory/LDAP single sign on
  • Access management for security compliance
  • Version control and audit trails
  • Document authentication
  • Segregated and secured personnel folders

Disaster Recovery

  • Encrypted back-up
  • Secure SSL Document Upload
  • Daily Back-up
  • Redundant Data Center
  • Recovery within 48 hours


- Instant document retrieval

- Reduce physical storage costs

- Reduce manual data entry errors

- Data privacy compliance

- Business system integration

- Rapid deployment

- Regulatory Compliance

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Customers like you

We work well with others

We create solutions tightly integrated with your core business systems allowing you to enter your documents and data in one step while storing them in the document management system. DocStar can be integrated with any MS SQL/OBDC compliant systems including Munis, Cody Systems, ESRI ArcGIS.

Learn more about our other solutions

electronic forms

Industry-Specific Use Cases for Electronic Forms

Complete forms anytime, anywhere, from any device. Any paper form can easily become an Electronic Form. Physical forms are time-consuming and can lead to loss of data, efficiency, and profitability, and fillable PDFs aren’t much better. Using our Electronic Forms Solution,

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What are the Benefits of Digital Document Management?

The global pandemic forced many companies to reevaluate their priorities in order to adapt to an unprecedented, changing world. Many discovered a need to invest in Document Management Systems in order to keep their businesses on track as their staff

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