Nonprofits do incredibly important work to serve our communities and the people in them, but often don’t have the support systems for their back offices to thrive.
By investing in automation solutions that help your organization with processes that take up time and resources, you can focus more on what really matters: your mission.
We’ve developed a solution designed for the unique challenges housing authorities face, and have worked with housing organizations across the U.S. to help solve key pain points they face, including:
Process all incoming paper documents (vouchers, HUD Forms, Orientation Forms), barcode the package, scan the paper, and automatically index and file in DocStar
Once paper documents are scanned and processed electronically, create a virtual tenant file with workflows and due dates for all associated documents
Once Admissions and Section 8 Documents are processed, move to Property Management via if/then/else logic and workflow based on document type and who needs to review & approve
Capture, Extract, Push Date into ERP and eliminate data entry for hundreds of vendor invoices on a monthly basis
Granite State Independent Living (GSIL) is a 1000-employee nonprofit organization whose mission is to promote quality of life with independence for people with disabilities and seniors through advocacy, information, education, support, and transition services.
Due to regulatory requirements, GSIL had a new hire packet that was 40+ forms long that would take hours to complete.
A lot of the information was redundant, and both the new hire as well as Human Resources had to fill it in multiple times. Time was wasted correcting errors and making copies for filing, and finding/auditing the information was tedious.
GSIL was getting complaints from consumers, workers and field coordinators so they decided to try an electronic forms & workflow solution.
PiF Technologies assisted GSIL in utilizing Electronic Forms to digitize the New Hire workflow to use e-forms. We were able to automate the process in record time. Rather than print out a stack of paper for a new hire, it’s all electronic. Key information is filled in once and all forms are automatically populated. Automatic validation ensures that errors and corrections are eliminated.
Once internal reviews are completed, the system can automatically print out the paperwork that needs to be hand-signed and notarized. Ultimately, the New Hire e-forms are uploaded to their document management system.
Working with PiF, GSIL plans to automate other areas of their business.
Security is already of high-importance for all organizations, especially given the rise of cyber crime in recent years. For government organizations and their contractors, keeping their data protected isn’t limited to just their organization, it’s a matter of national security.
Paper doesn’t work anymore, and Document Management should be top of mind for your organization in 2023. Eliminate slow paper processes, improve efficiency, and save money with digital document storage.
In an instant-gratification world, many organizations are still relying on manual paper processes. Automation can help eliminate the need to complete work on paper and make things simpler for your employees and customers alike.
A common challenge small to mid-sized organizations have faced in recent years is properly identifying and addressing security threats to their organization. Typically these can be addressed in a few ways. The first is on the individual employee level to
Finding out who you can trust is a crucial part of being a business leader. Over time, you determine who is reliable and who may not have your best interests in mind. You identify who you can hire, who you
For many organizations, the necessity of printing is inevitable. Typically business leaders consider the cost of paper, toner, and printing a necessary expense, and though their costs may creep up year after year, they don’t take action to change anything.
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